Travel Information

Arrival & Departure Dates

Expected arrival: Sunday 23 March 2025 -please ensure you are in-country and checked into the hotel by 3PM on this date.

Expected departure: Saturday 29 March 2025 - check out will be at 11AM

 
 

Hotel Information

Doubletree by Hilton, Chelsea New York City

Address: 128 W 29th St, New York, NY 10001, United States

Phone: +1 212-564-0994

https://www.hilton.com/en/hotels/nyccldt-doubletree-new-york-city-chelsea/

Travel Safety

FCDO Travel Advice

https://www.gov.uk/foreign-travel-advice/usa

Read thoroughly the FCDO travel advise and if you wish, you may subscribe to email alerts which will notify you of any challenges. This is the same website the team use to monitor safety before travel.

LGBTQ+ travellers

Please read this article shared by our insurance providers and reference this page by the FCDO.

Visa Guidance

It is your responsibility to obtain your own Visa. Please take note of the following advice to guide you on the process

What visa type to apply for?

Visa Waiver Program (ESTA). Check eligibility here: https://uk.usembassy.gov/visas/visa-waiver-program/

B1 / B2 Visitor Visa This is a tourism /short business visa. https://uk.usembassy.gov/visas/tourismvisitor/

How long will it take?

ESTA Online, e- service, usually up to 24 hours.

B1/ B2 Visitor Many of you will need to apply for B1/B2 visa which includes an in-person interview at the US consular’s office. Currently the wait time for interview appointment is 110 days, so we would urge you to start the process of applying for the visa ASAP.

In past two years, securing the appointment has been the most challenging part of the process, however early student reports indicate that it may be a bit easier this time. If you do not find an appointment immediately, keep checking as you may be able to get a cancelled appointment slot.

Following interview, expect your passport to be delivered 5-7 working days after.

Further info?

ESTA If you are eligible for ESTA, then you will need a US Point of Contact, please use the hotel name, address and phone number as provided above.

Unfortunately, we cannot provide group visa, expedited visa, or other ways to step in to guarantee that our students get visas to the USA.

A visa agent will only source your appointment and check your application form, they usually cannot expedite your visa application. Please do not fall for scams around this for US visa application.

Packing List

 

Clothes

  • Business casual for company meetings (USA: no shorts or trainers)(Optional) Business semi-formal
  • (Optional) Business semi-formal
  • Casual clothes for all other occasions
  • Waterproof gear as it may be wet!
  • Shoes for all weather

Travel items

  • Passport and another form of government-issued photo ID
  • Digital copies of travel docs which are easily accessible and backed up in the cloud, including return flight confirmation
  • Adaptors and converters – PLUG TYPE: A and B for USA

Misc

  • Imperial College Student ID
  • Tech chargers: laptop, phone, etc.
  • Suncream

Suggested items to print (and bring in your carry-on)

Photocopies of

  • Passport
  • BRP (if you have one)

Printouts of:

  • Flight information
  • Hotel letters
  • Emergency Information document
  • If required for your nationality, any visa

Apps to Download

  • Uber
  • MS Authenticator
  • Citymapper