Travel Information

Arrival & Departure Dates

Expected arrival: Sunday 1 June 2025
Expected departure: Saturday 7 June 2025

Academic delivery sessions will be taught from Monday 2 June - Friday 6 June, expect sessions 08:00-17:00 each day.

Hotel Information

Renaissance Hotel , Sao Paulo

Address: Alameda Santos, 2233 - Jardim Paulista, São Paulo - SP, 01419-002, Brazil

Phone: +55 11 3069-2233

Check in 3PM 1 June; Check Out 11AM 7 June

Click here to request single room

Travel Safety

FCDO Travel Advice

https://www.gov.uk/foreign-travel-advice/brazil

Read thoroughly the FCDO travel advise and if you wish, you may subscribe to email alerts which will notify you of any challenges. This is the same website the team use to monitor safety before travel.

LGBTQ+ travellers

Please read this article shared by our insurance providers and reference this page by the FCDO.

Brazil is ranked 32/210 according to the Gay Travel Index 2024, though as always we recommend doing thorough research on the destination before travel. Please speak to anyone in the Student Life team if you have concerns you wish to discuss in this area.

Vaccine Recommendations

The Occupational Health team will advise if you need to take or update your vaccinations before travel. This is a recommendation from the team but we would encourage you to follow their advice.

You have the choice to book your vaccines through OH or privately.

  1. Vaccines booked via OH – you will need to call the OH reception desk to make an appointment. They are based in the Sherfield building. Vaccines booked through OH are charged to our account, so there’s no expenses to submit.
  2. Vaccines booked privately – make an appointment via your travel clinic and submit expenses.

Vaccine expenses are covered by Imperial for all students on the module. Below pricing is based on OH fees, however vaccines booked privately may vary.

Vaccines needed for Brazil are: https://travelhealthpro.org.uk/country/34/brazil

  • Yellow Fever - £41
  • Hepatitis A (unless they have had 2 vaccines at least 6 months apart) - £23
  • Diphtheria, Tetanus and Polio (unless had a vaccine within last 10 years) - £9
  • Typhoid vaccine (unless had a vaccine in last 3 years) - £13
  • Low risk malaria in all of Brazil so they will not require anti-malaria tablets
  • Bite avoidance measures should be followed

Expenses Policy

Expense Type

Covered by Imperial

To be paid by student

Visa

Will reimburse with receipts for all students through the expenses process. NB this must be submitted by 01 July 2025 latest

NA

Vaccines

Vaccines obtained through the Occupational Health team at South Kensington Campus. No expense form needed for the OH. Vaccines obtained at private clinics should be submitted through the expenses process. Deadline = 25 May 2025

Additional vaccines for extended travel, or extra precaution (e.g. malaria tablets, sun-screen, bug spray)

Flights (FTMBA & WMBA only)

Economy class tickets with PDF receipt capped at £900. Deadline = 25 May 2025

Premium, Business, First class cabins; upgrades; extra luggage; change fees, seat allocation fee.

Cultural Acitivities

Usually 50% subsidy

Usually 50% of the cost, paid through IBConnect

Expenses Process

Due to financial year ending 31 July, please submit expenses before travel. Late expenses will not be processed.

1.

Complete Excel Form

The form is found in the "Documents"  section with your bank details and signature at the bottom. Keep in XLS format so we can authorise.

Note there is a different form for US bank account holders.

3.

Upload documents

Use the expenses SURVEY to upload your documents. If you have any queries, contact IB Global team.

2.

Receipts

Provide a PDF of your flight ticket as a receipt (do not forward the email).

4.

Wait for Reimbursement

Expenses can take between 30-40 days to process!

You may wish to group together your expense requests.

Visa Guidance

It is your responsibility to obtain your own Visa. Please take note of the following advice to guide you on the process

What visa type to apply for?

Tourist visa

NB: British passport holders, and many European passport holders will be able to visit Brazil without visa for up to 90 days for tourism purposes.

NB2: US passport holders will require visa to enter Brazil as of 10 April 2025. Please check here regards latest updates as an American travelling to the US, and apply for Brazilian visa here. https://brazil.vfsevisa.com

How long will it take?

Please allow at least 4 weeks for visa process

Further info?

TBC