Travel Information

Arrival & Departure Dates

Expected arrival: 13:00 Sunday 30 June 2025
Expected departure: 11:00 Saturday 6 July 2025

Please note that we are planning a safari departing early on Sunday 30 June, and would therefore advise joining Saturday 29 June to Nairobi. You're welcome to pre-book an extra night at the Trademark, or other hotel in Nairobi.

Hotel Information

The Trademark

Village Market, Limuru Rd, Nairobi, Kenya

+254 20 7250000

Travel Safety

FCDO Travel Advice

https://www.gov.uk/foreign-travel-advice/kenya

Read thoroughly the FCDO travel advise for Kenya and if you wish, you may subscribe to email alerts which will notify you of any challenges. This is the same website the team use to monitor safety before travel.

LGBTQ+ travellers

Please read this article shared by our insurance providers and reference this page by the FCDO.

Kenya is ranked 143/210 according to the Gay Travel Index 2024, therefore we recommend doing thorough research on the destination before travel. Please speak to anyone in the Student Life team or Professor Tim Weiss if you have concerns you wish to discuss in this area.

Vaccine Recommendations

The Occupational Health team will advise if you need to take or update your vaccinations before travel. This is a recommendation from the team but we would encourage you to follow their advice.

You have the choice to book your vaccines through OH or privately.

Vaccines booked via OH – you will need to call the OH reception desk to make an appointment. They are based in the Sherfield building. Vaccines booked through OH are charged to our account, so there’s no expenses to submit.
Vaccines booked privately – make an appointment via your travel clinic and submit expenses.

Vaccine expenses are covered by Imperial for all students on the module. Below pricing is based on OH fees, however vaccines booked privately may vary.

Vaccines needed for Kenya are: https://travelhealthpro.org.uk/country/117/kenya

They may require Yellow Fever - £41, if going on excursions outside of Nairobi
Hepatitis A (unless they have had 2 vaccines at least 6 months apart) - £23
Diphtheria, Tetanus and Polio (unless had a vaccine within last 10 years) - £9
Typhoid vaccine (unless had a vaccine in last 3 years) - £13
In Nairobi, there is a low risk of malaria, so anti-malaria tablets are not needed.
They may require malaria tablets if they travel outside of Nairobi. Students to get this over the counter at a pharmacy at a cost and will send this information in their clearance emails: https://travelhealthpro.org.uk/media_lib/mlib-uploads/full/kenya.png.
Bite avoidance measures should be followed

Note: We are going outside Nairobi city limits on two occasions, please answer yes to this question. The anti-malarials (and the yellow fever) both have side effects which we encourage you to discuss with the OH nurse.

Expenses Policy

Expense Type	Covered by Imperial	To be paid by student
Electronic Travel Authorisation	Will reimburse with receipts for all students through the expenses process. NB this must be submitted by 15 July 2025.	NA
Vaccines	Vaccines obtained through the Occupational Health team at South Kensington Campus. No expense form needed for the OH. Vaccines obtained at private clinics should be submitted through the expenses process. Deadline = 25 June 2025	Additional vaccines for extended travel, or extra precaution (e.g. malaria tablets, sun-screen, bug spray)
Flights (FTMBA & WMBA only)	Economy class tickets with PDF receipt capped at £800. Receipts will only reimbursed with evidence of an economy class ticket. Deadline = 25 June 2025	Premium, Business, First class cabins; upgrades; extra luggage; change fees.
Cultural Acitivities	Usually 50% subsidy	Usually 50% of the cost, paid through IBConnect

Expenses Process

1.

Complete Excel Form

The form is found in the "Documents" section with your bank details and signature at the bottom. Keep in XLS format so we can authorise.

Note there is a different form for US bank account holders.

3.

Upload Documents

Use the expenses survey to upload your documents to us. If you have queries contact the IB global team.

2.

Receipts

Provide a PDF of your flight ticket as a receipt (do not forward the email).

4.

Wait for Reimbursement

Expenses can take between 30-40 days to process!

You may wish to group together your expense requests

Visa Guidance

It is your responsibility to obtain your own Visa. Please take note of the following advice to guide you on the process

What visa type to apply for?

Kenya is currently Visa free! You are required to complete an Electronic Travel Authorisation before arrival.

How long will it take?

It's an automated system and usually is approved within a matter of hours.

Further info?

Use the link provided, other sites may scam you.